graphiccas.blogg.se - Using evernote for task management

That, in addition to being shameful, is quite unproductive. In your office, at home, on the train, or walking with your girlfriend. And you need to look for your incoming email constantly, to delete and reply them so you can feel busy. Receiving a lot of emails is somewhat flattering. The nature of the email (remember, it is a communication tool) makes you get hooked. You can reduce your inbox to 23 items and enter half an hour later just to see that the number has raised again to 36.

The email can be really overwhelming and a source of stress.

Even if you have it closed, every time you open it to see what you have pending, you will not be able to avoid wasting a good time replying and deleting emails. Having it open means that you will be notified each time there is a new mail, and so will be tempted to stop what you are doing to see what it is.

The email is a huge source of distraction.

Where are the actions coming out from yourself? Where are the tasks that arise from a conversation or a meeting?

You do not control your email, the others do.

In your email there are only tasks imposed by others.

If it is your case, let me give you some reasons why you should stop doing it now:

One of the most common practices, especially in the corporate world, is to use the email as a to-do list. Google Calendar? A calendar only contains events, which are a small part of your daily activity. Have you decided to use Evernote as a GTD tool? Evernote does not manage tasks or projects, it manages notes. Using a tool for a purpose other than for which it was designed entails a very high cost in terms of efficiency and time, both in the set-up and in its daily maintenance. Mixing different things usually does not simplify anything on the contrary, it creates confusion and complexity. They think that, using the same stuff for everything, they will do fewer things and, therefore, will be more productive. A common mistake that people make when they start to feel the need to be more efficient and better organized, is trying to use the same tools they already use for other new things.